Paralegal

This position is based in the Austroads Melbourne office.

The Paralegal provides contract and tender administration and non‑advisory legal support to the legal team, contributing to the effective management of legal, contractual and compliance risks across Austroads.

The role focuses on contract administration, tender and procurement process support, legal documentation, and governance and compliance assistance, enabling legal counsel to concentrate on higher‑risk, strategic and advisory work. The Paralegal also supports legal process improvement, uplift of governance and compliance documentation (e.g. data/privacy), and efficient matter management, including budget tracking and reporting assistance.

This role does not provide legal advice.

Major responsibilities/accountabilities

The role is responsible for:

• Contract and Procurement Support
  • Managing tender and contract administration processes, including document preparation, tracking, filing and lifecycle management.
  • Supporting contract execution and variations, maintaining contract registers and key records.
  • Coordinating with procurement and business stakeholders to ensure consistency and compliance with internal processes.
  • Assisting with panels, vendor onboarding and contract close-out activities.
• Legal Team Support
  • Providing general administrative and operational support to the legal team.
  • Formatting and maintaining legal documents, templates and precedents.
  • Assisting with matter tracking, reporting and coordination of inputs from internal stakeholders.
  • Drafting support materials such as legal update slides, summaries and briefing packs for governance forums.
• Governance, Compliance and Privacy Support
  • Supporting uplift and maintenance of privacy, data governance and other compliance documentation.
  • Register maintenance (e.g. contracts, compliance obligations, legal matters).
  • Supporting internal stakeholders with administering compliance processes.
• Risk and Due Diligence Support (Developing Capability)
  • Supporting vendor due diligence processes, including information collation and issue tracking.
  • Assisting with modern slavery and other third party risk identification activities (non advisory).
• General
  • Maintaining and adhering to Quality Systems, policies and procedures.
  • Other duties as directed, consistent with the role.
  • Contributing to continuous improvement, identifying ways to enhance value for our members and the public.
  • Maintaining and adhere to Quality Systems processes and procedures associated with the role.
  • Other duties as directed.

Qualifications, knowledge, and experience

The Paralegal will possess:

• Experience in a paralegal, contract administration, procurement, or corporate support role (legal environment desirable).
• Demonstrated experience managing documentation, registers and administrative processes with a high degree of accuracy.
• Familiarity with tendering and contract lifecycle management processes.
• Knowledge of governance, privacy or compliance environments (desirable).
• Understanding of the distinction between legal advice and legal support functions.
• No formal qualifications required.

Personal qualities

The incumbent will need to present a professional image and build a strong relationship across the enterprise. Specifically, the role requires:

• Strong attention to detail, writing and organisational skills.
• A positive attitude with a willingness to ‘step in’ and solve issues proactively and collaboratively.
• Ability to manage competing priorities and work autonomously.
• Sound judgement and awareness of role boundaries (non advisory).
• Commitment to continuous improvement and learning.
• High standards of integrity, confidentiality and accountability.

Apply for the Paralegal position.

View a copy of the position description